Going green: 4 Benefits of going paperless
Going paperless for most law firms is not about eliminating every single piece of paper or physical document used during a legal transaction in your office. It’s really about utilizing legal document management software like dealcloser that allows you to become more efficient with your time and money while being more sustainable and relying on more paperless options. Some may refer to it as paper-lite.
4 Benefits of going paperless
It is a known fact that almost 23% of all major data breaches (those affecting more than 500 people) in companies involve paper. This impact increases to 61% for small breaches. It is difficult to track, protect and maintain version control with paper — someone can simply walk out with a file full of sensitive paperwork and no one may be the wiser.
Some take the view that going paperless is futile in terms of environmental sustainability and that their individual impact would be minimal at best. However, on top of actual paper usage, did you know that printers and photocopiers are at the top of the list of energy consumers in the office? They consume energy while printing, while on standby and even during sleep mode.
It takes approximately 11,138 kWhs of energy to produce 1 ton of paper; this amount of energy is the same amount used by an average household over a 10 month span! Maybe going paperless is more sustainable after all?
There is an unfortunate myth that adopting an online document management solution and training employees to use it takes more time than it’s worth. Once again, this is another common workplace misconception.
As an example, dealcloser can be deployed as a legal file management system very quickly throughout a firm, and the software requires little or no training due to its simple interface that’s been influenced by customer feedback. Should you need to contact our Support team, you’ll receive support that’s just as speedy.
Many people wrongly believe that the cost of document management and productivity software for legal transactions is too high and far outweighs that of just sticking with paper. Although adopting a software solution such as dealcloser involves a small monthly fee, this fee is counterbalanced by a decrease spend on paper, ink and energy by your organization in the long run.
According to MerusCase, it costs:
$504 to store 10 boxes of paper/month
$695 to recycle and shred 10 boxes worth of paper/month
$100 to transport paper to and from the office/month
$100 for incidental shipping and printing fees
$30,000 to employ a file clerk to manage and organize files
As you can see from the above, the sustainable consumption of paper—or going paper-lite, as we like to say—is easily achievable. The paperless office is no longer being held back by technological challenges. Everything you need to reduce your paper waste exists. The current barriers are cultural - and the fear of change is all that’s standing in your way.
Enable your business to meet its sustainable development goals, increase productivity and speed, and heighten document security by going paperless - let us show you how our online document management software at dealcloser.com